A century of achievement 1913 - 2013
Faculty of Engineering and Mathematical Sciences
 
 

Faculty of Engineering and Mathematical Sciences

Exams and appeals policy

 
  1. Introduction
  2. Purpose
  3. Policy administration
  4. Decisions
  5. Appeals
  6. Honours
  7. Discretionary powers of the Board of Examiners

1. Introduction

This document summarises the present policy of the Faculty of Engineering, Computing and Mathematics on examinations and appeals. This policy has evolved from experience over many years and should be read in conjunction with the Student Procedures, Rules and Policies section of the Undergraduate Handbook. The University-wide Procedure for Appeals against Academic Assessment can be accessed online.

Special Cases

No set of rules can anticipate all possibilities, and Faculty has, therefore, the power to make special decisions for special cases. Students with special problems are advised to discuss them with the Sub-Dean.

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2. Purpose

The purpose of the proceedings of the Board of Examiners and the appeals process is to ensure that students who have reached a satisfactory standard move on to the next stage of the course, and that those who have not, do not. The reasons why a student has not reached a satisfactory standard, where known, are considered. There may have been a lack of ability, insufficient time spent on study, or medical, psychological or social disturbances. However, to allow students to proceed when they have not reached a satisfactory standard would be unfair to them, and would not uphold the Faculty's responsibilities to the University, the professional development of students, and the community.

Sometimes, medical or other disturbances at the time of an examination, or just before it, may mean that the result of that examination is not a true assessment of the student's standard. When evidence is presented to support this, deferred examinations may be granted, or some allowance may be made when considering the examination marks. Deferred examinations may also be granted when circumstances beyond the control of a student substantially hinder study during the year.

The Faculty considers that the ability to perform effectively under a full workload (where possible) is essential training for a prospective employee, and should be demonstrated during the course. Students who fail to make satisfactory progress are likely to be suspended from the Faculty. Long experience indicates that such students are more likely to succeed if they make a complete break from the Faculty, and return only if strongly motivated to do so.

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3. Policy Administration

In the administration of the Faculty's policy on examinations and appeals, the committees of the Faculty most directly involved are:

The Board of Examiners

See University General Rule 2.1.23

This Board considers examination results in detail and makes decisions under powers delegated to it by the Faculty. The Mid-Year Board of Examiners confirms unit results for continuing students and makes final decisions for completing students. The End of Year Board of Examiners confirms unit results, makes decisions for the whole year and determines progress statuses.

Dean's Appeals Committee

This committee is a small committee, which considers appeals against the decisions of the Board of Examiners in accordance with the University's appeals procedure and usually after other stages of the appeals process have failed to satisfy the appellant.

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4. Decisions

Decisions made by the Board of Examiners are based on the student's unit results, academic history and, if applicable, the case for special consideration. 

Results Codes

See University General Rule 2.1.26

Supplementary Assessment(s)

[Faculty Board Resolution 4/01]
See University General Rule 2.1.25

Deferred Examinations

The format of a deferred examination is the same as that of the original examination. 

Time Limits

See University General Rule 2.1.33 and Faculty Rule 1.1.2

Progress Status

Following is a summary of the Faculty's progress status categories and associated outcomes. Progress status categories and procedures that must be followed can be accessed online. 

Satisfactory Progress Progress Status: GS (Good Standing)

Conditions: See University General Rule 2.1.29
Results in: Permission to re-enrol for the following academic year

Unsatisfactory Progress

Progress Status: ON PROBATION
Conditions: See University General Rule 2.1.30(2) and [Faculty Board Resolution 11/01] Faculty Rule 2.1.4(1)(d)
Results in: Permission to re-enrol for the following academic year, with restricted options for re-enrolment

Progress Status: SUSPENDED
Conditions: See University General Rule 2.1.30(2) and Faculty Rule 2.1.4(1)(a) and 2.1.4(1)(c)
Results in: Inability to re-enrol for the following academic year. Re-enrolment permitted after one year.

Progress Status: EXCLUDED
Conditions: See General Rule 2.1.30(2) and Faculty Rule 2.1.4(1)(b)
Results in: Inability to re-enrol in the course for at least one year. Application for re-admission is necessary before re-enrolment.

Credit (Advanced Standing)

Credit Towards Undergraduate Courses: University General Rule 2.1.11
Credit Towards Postgraduate Courses: University General Rule 2.1.12
Credit Towards Combined Courses: University General Rule 2.2.8

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5. Appeals

The University-wide Procedure for Appeals against Academic Assessment can be accessed online.

Appeals Against Academic Assessment

If a student believes that the initial academic assessment/s given for any piece/s of work which contribute/s to the final result in the unit or course does not fairly represent the worth of the piece/s of work they may formally appeal against the assessment.

If a student is unhappy with their final result in a unit or course, they should seek an informal explanation of the result from the Unit Co-ordinator as soon as possible. During that informal explanation they should check the initial academic assessment/s given for the piece/s of work which contributed to the final assessment and any changes made to it/them. Following that, if a student still wishes to appeal they should follow the Procedure for Appeals against Academic Assessment. The full policy can be accessed online.

A student must lodge a formal appeal in accordance with the procedure no later than 20 University working days from the release of the formal result.

A student cannot use this procedure to appeal against any of the actions that may have changed the initial academic assessment of their work (such as special consideration or scaling), though they can discuss these matters with the appropriate officer.

Appeals Against Progress Status

This is governed by University General Rule 2.1.31 in the Student Procedures, Rules and Policies section of the handbook. Options after Unsatisfactory Progress in a Combined Course A student who has made unsatisfactory progress in a combined course has the option to apply to transfer to a single degree course.

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7. Honours

Classification of Honours

See University General Rule 2.2.3

Honours: Bachelor of Engineering

Final Year students will be classified as H1, 2A, 2B, Pass, Fail.

See the Honours classification policy.

Honours Selection and Award for the Bachelor of Computer and Mathematical Sciences and the Bachelor of Computer Science

The Schools of Computer Science and Software Engineering, and Mathematics and Statistics have particular rules with regard to the selection of students into Honours.

Bachelor of Computer and Mathematical Sciences: Faculty Rule 2.4.3
Bachelor of Computer Science: Faculty Rule 2.6.3

Students are advised to contact the Schools' Honours Co-ordinator or the Head of School early in the second year of their course to ensure that they are aware of the prerequisites for an Honours year in the School.

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8. Discretionary Powers of the Board of Examiners

The Board of Examiners shall have the power to waive any of the above in appropriate circumstances.

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